Replicon for RUN Powered by ADP®

How we use AI

• Note: To include ZeroTime™ AI-powered timesheets in your Replicon purchase, please contact us for a custom quote.
  
  Deltek | Replicon’s ZeroTime™ is an automatic time capture capability available as part of the Replicon time-tracking platform, powered by artificial intelligence (AI) and machine learning (ML). ZeroTime automatically creates timesheets by capturing accurate time data from the different applications that a user utilizes for work and provides a pre-populated timesheet. This helps minimize errors in the capture of work time data, which can adversely affect an organization’s ability to deliver projects on time and within budget, and bill clients accurately. Additionally, by populating accurate timesheets automatically, ZeroTime helps save valuable time that would otherwise be spent on filling timesheets manually and potentially rectifying inaccurate timesheets.
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  ZeroTime leverages our ever-growing collector ecosystem that connects to the various work applications that are used as part of day-to-day operations, including project management tools, collaboration apps, web browsers, business applications, and more. These collectors capture the accurate time that a user spends on each application. All the time data from the collectors is then automatically consolidated and harmonized into ZeroTime's Smart Timesheet leveraging AI and ML, based on a user’s timesheet attributes, such as projects, tasks, etc. ZeroTime continuously learns from a user’s inputs to ensure each time entry and its associated labels are accurate, thereby reducing the need for a user to manually intervene in the timesheet creation process.
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  Deltek | Replicon's ZeroTime has very strong data capture and data retention policies for all our users, as data privacy and data protection are of utmost importance to us. We believe in full transparency and, hence, we use vendor APIs in our collectors, which provide complete visibility on what data is being captured. Our architecture ensures this captured data is fully and highly secure on our systems. We have strong policies that define access to user information, which is limited only to software and not to individuals. Additionally, users remain in complete control of their data as captured by ZeroTime. A user has the complete authority to modify and delete any time entry in the system before sharing their timesheet for approvals and processing.
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  Deltek | Replicon regularly conducts tests, checks, and audits on ZeroTime to ensure smooth functioning as intended. All our vendor-based collectors are approved and listed on their respective marketplaces, which ensures our collectors not only meet the standards that we follow at Deltek | Replicon, but are also compliant with the standards followed by our vendors. We periodically run industry standard security testing conducted by external agencies to ensure data security, integrity, and privacy is uncompromised.
  
  If you have any questions about how Deltek | Replicon uses AI, please contact us.

Configurable Timesheets

• Replicon’s timesheets can be easily configured to account for business-specific information such as activities, projects, tasks, clients and more.
• Account for overtime hours worked for both salary and hourly employees.
• Easily track time for multiple employee types - exempt, non-exempt, contractors, and more - anytime, anywhere, and from any device.

Flexible Approval Workflows

• These capabilities also include real-time data validation for exceptions or events.
• Either choose workflows from our predefined approvals library or configure and automate them to suit your unique needs.

Real-time Job Cost Information

• Enhance your mobile workforce productivity by tracking the time spent in the field and mapping it to jobs being done.
• Use reports on historical information and compare estimates versus actuals to determine if costs can be reduced moving forward.
• See detailed information on resource allocation & paychecks.

Automated Policies

• Account for anniversary dates and promotions and automatically increase time off allowances.
• Easily create time off and vacation policies with accrual rules, resets, carryovers, overdraw limits, and effective dates.

Employee Self-Service

• Easily export your employees’ time off information to share it with your other systems.
• Add specific comments and book partial or full days off.
• Employees can request vacation, sick, and other time off types from any device, anywhere, anytime.

Enhanced Visibility

• Avoid over/understaffing and easily keep tabs on who is in and out on any given day.
• An intuitive calendar view gives you real-time information about employee time off schedules.

Pay Rule Library

• Apply overtime, meal breaks, and other labor laws consistently across geographies with our pre-configured, up-to-date pay rule library.
• Utilize our compliance dashboard to ensure you’re always up-to-date with pay rule changes.
• Always be compliant with labor policies by automating your pay calculations.

Always Audit-Ready

• Better understand the impact of new pay-rules using simulations against historical data.
• Be audit-ready with access to historical work hours data.

Intelligent and Contactless

• Capture an image with each punch and run a photo audit trail to deter time theft and avoid buddy punching.
• AI-powered self-service capabilities combine our cloud-based solutions with touchless facial recognition and voice commands for an unobtrusive and contact-free punch-in experience.
• Enable employees with a self-service kiosk by transforming any iOS tablet into an intelligent time clock with any added hardware costs.

Advanced Clock Features

• Seamlessly sync time & attendance data instantly to the cloud and get real-time analytics to enable proactive decisions.
• CloudClock supports different employee types and shifts within the same devices, making it a cost-effective, versatile solution.
• Leverage advanced capabilities to clock in/out, entering time towards jobs/activities, manage breaks, and rounding to simplify time and attendance

Round-the-clock monitoring

• Provide your administrators with complete control over the installed cloud clock from the Replicon console.
• The Replicon team fixes issues with the time clock before customers are affected.
• Benefit from the around the clock device monitoring and maintenance, from our world-class support team.

Any Device, Any Time, Anywhere

• Never worry about data accuracy again when using our advanced geofencing capabilities to provide supervisors with real-time visibility into remote team locations, based on virtual fences.
• The Replicon mobile app can be downloaded to any iOS or Android device is accessible anywhere, any time.

Geo-tracking, Geofencing & Other Advanced Capabilities

• Ensure consistent application of business policies by tracking location details in relation to time entries.
• Use geo-tracking and geofencing to manage your employee time and work in the field
• AI-powered features such as Face ID/Touch ID and intelligent chatbots make time tracking an unobtrusive and seamless process.

Mobile Approvals

• See granular details and make proactive decisions instantaneously.
• Get real-time updates and approve time and expense submissions right from the push notification.
• Intuitive interface and features such push notifications and app shortcuts ensure rapid adoption and timely submissions.

Schedule Creation

• Inform your employees about their schedule in advance and enable them to view upcoming shifts on any device, anywhere, anytime.
• Mass edit shifts quickly by copying and pasting data.
• Take scheduling to the next level by assigning shifts to more than one department.
• Create, modify, and assign shifts, attach important data, change jobs or location easily.

Optimized Staffing

• Ensure compliance and shift adherence for employees.
• Find exactly what you need by honing in on user, shift, location, and more.
• Match the right people to the right shifts and ensure no over/understaffing.
• View employee shifts and a summary of hours worked.

Real-Time Summary Charts And Dashboards

• Dive deep into granular work information and ensure your employees are neither overworked nor underutilized
• Easily analyze your project data in the way that makes the most sense for you.

Flexible Reporting

• Organize data using any of our built-in templates and visualize it with multiple charting options.
• In-context summaries make it easy to get relevant information without having to run reports
• Share data using our preconfigured reports or create your own

Improve collaboration

• Keep your team up-to-date with schedule reports that can be timed to a frequency that works well for your business.
• Shared dashboards make it easy for anyone in the organization to create, post, and view charts.

Invoice Creation

• Utilize multi-currency features to support your clients globally.
• Meet your billing needs, regardless of complexity, with flexible invoicing.
• Get real-time project and billing information to create and automate invoices around your contractual timeframes.

Invoice Management

• Group and summarize invoice data in a way that makes sense for your business.
• Effortlessly handle invoice adjustments, exceptions, and delinquencies.
• Use preconfigured templates or create your own invoices.

Pre-Pay Process Simplified

• Increase accuracy and transparency with complete visibility into time and payroll data.
• Gain complete visibility into timesheet status and take proactive action.
• Manage all time data from a single unified platform.

ADP Payroll Exports

• Benefit from a flexible platform and effortlessly export to multiple payroll systems.
• Utilize out-of-the-box payroll exports or configure ones that accommodate your unique requirements.

Improved Accountability

• Be-audit ready with accessible traceable historic information.
• Ensure organizational hierarchy matches your company’s policies.
• Evaluate exceptions and adjustments in real-time